TutorCruncher vs TutorPing: Agency Software or Simpler Tool?
Updated Oct 23, 2026 · 8 min read
TutorCruncher is one of the most complete tools for tutoring agencies. It handles client pipelines, matching tutors to jobs, payments in and payroll out. That depth comes with a higher price and fees on payments. TutorPing covers what most solo tutors and small centers need for a flat monthly price. If you're weighing TutorCruncher against something simpler, here's the honest comparison.
How each tool charges
TutorCruncher combines a monthly plan with fees on payments. TutorPing charges a flat price and no platform fee on paid plans.
| TutorCruncher | TutorPing | |
|---|---|---|
| Entry plan | Pay as you go, from $30/month | Free, then Pro at $9/month |
| Middle plan | Startup, from $80/month | Business, $24/month with 5 tutors |
| Top plan | Enterprise, from $240/month | Business, $3/month per tutor after 5 |
| Card fees | 3.85% (Pay as you go) or 3.5% (Startup) | Stripe's standard fees |
| Fee on lessons paid outside the platform | 1%, 0.65% or 0.5% by plan | None |
| Free trial | 2 weeks | Free plan, no time limit |
With TutorCruncher, card payments go through its integrated payment system at the rates above. Lessons that clients pay another way, like a bank transfer, carry the percentage fee. On TutorPing, parents pay through Stripe on your own Stripe account, and only Stripe's usual card fee applies on Pro and Business.
Where TutorCruncher is stronger
If you run an agency with dozens of tutors and you take a margin on every lesson, those tools save real time, and the fees may be worth it.
- Built for agencies: client pipeline, job posting and matching tutors to clients.
- Automatic payments and tutor payroll in one flow, including split payments.
- Email and SMS reminders.
- Customizable HTML email templates and detailed report exports.
- Custom JavaScript, CSS and integrations on Enterprise.
- Onboarding calls and training sessions included with every plan.
Where TutorPing is stronger
- Much lower cost: $9 a month for one tutor, $24 a month for a team of five.
- No percentage fees on Pro and Business.
- Parent-friendly by design: lesson notes with progress ratings, homework and a portal with no account to create.
- Lesson packages with automatic credits.
- Group classes, rooms and locations for small centers.
- Payroll with rate tiers by subject, student or session type, and payslips for each tutor, on Business.
- The full app in English, French, Spanish and Arabic.
Which one should you choose?
Choose TutorCruncher if you run an agency that recruits tutors, sends them to clients and takes a margin, and you need a client pipeline and deep reporting.
Choose TutorPing if you're a solo tutor or a center with a small team of tutors who teach their own students. You'll pay a fraction of the price and parents get a simpler experience.
A quick cost example
Take a small center with 6 tutors billing $8,000 a month, all paid by card. On TutorCruncher Startup, that's $80 for the plan plus 3.5 percent card fees, about $280, so around $360 a month. On TutorPing Business, it's $24 for five tutors plus $3 for the sixth, $27 a month, plus Stripe's card fees, which are around 2.9 percent plus 30 cents per payment in the US. Your exact numbers will differ, but the gap is usually large for small teams.
To check the numbers for your own team, start on the free plan and add your tutors when you move to Business. Start free
Sources
TutorCruncher prices and features checked on its US pricing page on October 23, 2026. Prices in other currencies differ. TutorCruncher is a trademark of its owner. We are not affiliated with TutorCruncher.
Common questions
How much does TutorCruncher cost?
In USD, TutorCruncher's plans start at $30 a month (Pay as you go), $80 (Startup) and $240 (Enterprise), plus card fees and a fee on lessons paid outside its payment system.
Does TutorPing have payroll like TutorCruncher?
Yes, on the Business plan. TutorPing counts each tutor's sessions, applies their pay rates and creates payslips. It doesn't have TutorCruncher's agency job board.
Is TutorCruncher good for solo tutors?
It works, but you'd pay for agency features you won't use. Solo tutors usually do better with a simpler tool.
Does TutorPing charge a fee on payments?
Only on the Free plan, which has a 1 percent platform fee. Pro and Business have no platform fee.
Need something simpler than an agency platform?
Try TutorPing free, then move your team to Business for $24 a month with 5 tutors included.