Locations and rooms

Add a location

1. Go to Settings → Locations & rooms and click Add location.
2. Give it a name families will recognise, for example "Downtown studio", and the street address.
3. Leave the time zone on Same as the tutor's, or pick the zone the building is in if your team works across time zones.
4. Add the rooms, for example "Room A" and "Room B", then click Save location.

A location you no longer use can be archived. Past lessons keep it in their history.

Assign a location and room to lessons

When you log or schedule a session, create a weekly schedule, set up a group class or confirm a booking, choose a location and, if you like, a room. Group sessions and the sessions generated from a weekly schedule take the location and room of their group or schedule automatically.

No double-booked rooms

Before saving a new time or room, TutorPing checks whether that room is already used at that time, by any tutor in your academy. If it is, you see "That room is already booked at this time." and nothing is saved, so you can pick another room or time. Weekly schedules are checked against each other the same way.

Where families see the address

• In the parent portal, next to each upcoming lesson.
• In lesson reminder emails.
• As the event location in Google Calendar and Outlook, when the tutor has connected a calendar.